The John Holland Contractor Management process for the North Western Program Alliance (NWPA) Project is completed in three stages:
- John Holland company registration (in the John Holland system)
- Rail Industry Worker registration (in the RIW system)
- John Holland worker registration and induction bookings (in the John Holland system)
Please allow yourself time to complete registration, including time to source and upload your company documents and information.
The three-stage process is outlined below. Click to expand each section for details. More information can be found on the FAQ’s and Documents page.
Let’s get started!
1. JOHN HOLLAND COMPANY REGISTRATION
Step 1 > Apply for registration
Select Create Account and:
> Register your name, preferred user name, email address and password and submit
> You’ll be emailed confirmation of your login details
Step 2 > Register your business details
Using your new details, login to the John Holland Contractor Management System >
Follow the process to register your business details, which includes entering and selecting:
+ Business details
+ Contact details
+ Business address
+ Postal address
+ Phone, email, fax
Step 3 > Register your company
Next, you’ll step through business registration, which involves selecting the insurances and licences your company can supply to support your registration, as well as completing a building code declaration and answering some diversity and business development questions.
Please ensure you review and select your choices carefully. Later in this process (Step 5), you’ll be prompted to upload evidence of your selections here, including the specific insurances and licences. More information about the required documents can be found on the FAQ’s and documents page.
Step 4 > Pay for your registration
You will now pay for your registration. Company subscriptions cost $100 + GST annually.
Step 5 > Upload insurances and licences
You’ll next be prompted to upload copies of the licences and insurances you selected in step 3 for verification.
The mandatory requirements are:
+ Public and Product Liability ($20M)
+ Workers Compensation
You may also need to supply:
+ Motor Vehicle Insurance
+ Plant & Equipment Insurance
+ Professional Indemnity
+ Personnel Income Protection
+ AS/NZ4801 Certification
+ Work Activity Company Licences (ie electrical, plumbing & gas fitting)
+ Safety Management System
+ Environmental Policy
+ Sustainability Policy
You must also confirm that you comply with (and ensure all Contractor Responsible Parties comply with) all Industrial Relations Law (including, without limitation, the Building Code and Item 3 of Schedule 23) and provide a Building Code Declaration of Compliance 2013.
Step 6 > Submit your application
Once you have loaded all of your documents, submit your application and continue onto stage 2 below.
2. RAIL INDUSTRY WORKER REGISTRATION
All NWPA Project workers are required to hold a Rail Industry Worker (RIW) card and must hold both these roles as a minimum:
- Around the Track Personnel – National, and
- MTM – Operators
Rail Industry Worker is a national competency management system for rail workers. Please visit the Rail Industry Worker process page to learn how you can apply for RIW cards for your employees. The process is outlined below for RIW card applicants.
If your employee is an existing RIW cardholder and holds both the roles above, then you may proceed to stage 4 – John Holland worker registration and induction bookings.
Step 1 > Company registration
Go to the Rail Industry Worker system. If your company isn’t already in the system, enter your ABN and details to register for an account. Once approved, you’ll be emailed login details to the system.
Step 2 > Enter employees/contractors
With your login, you can now enter and edit your employees in the Rail Industry Worker system – this includes personal contact details, address, phone and email.
Step 3 > Select roles
Next, you will select the roles your employee will complete for John Holland on the NWPA project.
Step 4 > Upload competencies
You will now be prompted to upload documents to support the qualifications and competency for your employee to complete the roles selected in Step 3.
Step 5 > Order and pay for card
Order and pay for the Rail Industry Worker cards for your employees. Cards cost $100 + GST and are valid for 10 years, with a $30 + GST annual renewal and maintenance fee.
Step 6 > Complete 100 point ID check
Upon payment, you’ll be emailed an ID check form for each employee. They must take this form and 100 points of identification to Australia Post. There, a photo will be taken for their Rail Industry Worker card.
Step 7 > Pegasus validates competency and adds competencies to contractor
Once the 100 point ID check has been approved by Australia Post, Pegasus will validate the documents you uploaded during registration. The relevant competency will be assigned to your employee, and registration approved.
Step 8 > Cards printed and sent
Cards will be printed and sent via Registered Post. You’ll be given a unique tracking number to track the shipment on the Australia Post website.
You will next register your workers in the John Holland Contractor Management System, and book their inductions in stage 3 below.
3. JOHN HOLLAND WORKER REGISTRATION AND INDUCTIONS BOOKINGS
All employees working on the John Holland NWPA Project must hold a Rail Industry Worker card so please ensure you have completed stage 3 above before proceeding to this stage.
Step 1 >
Login to the John Holland Contractor Management System here >> (note, this is a different system to the previous portals you have used to register for this project).
Select Manage Roles. Employees who hold a Rail Industry Worker card will have a green tick alongside their photo. If they are not displayed with a green tick, you must return to stage 2 above. Select their name and continue.
Step 2 >
Click add a new role, choose the relevant North Western Program Alliance (NWPA) Worker role and click add # role.
Step 3 >
Select the NWPA role and the induction requirements will be displayed on the right-hand side of the screen. Select the first induction, click the Checkout button and choose the preferred payment method to continue through the checkout. Once your payment has been confirmed, your employee will be booked into all five required online inductions.
Step 4 >
Your employee will receive an email containing a link to the NWPA Online Inductions, and on successful completion, will receive a certificate. They will then be allowed to go to site and complete their face-to-face site induction.