Registration Process



The John Holland Contractor Management process for the New Intercity Fleet Maintenance Facility (NIF) Project is detailed below and is completed in the Rail Safety Worker (RSW) system.

Please allow yourself time to complete registration, including time to source and upload documents and information.

The process is outlined below. Click to expand the section. More information can be found on the FAQ’s and Documents page.

Let’s get started!


All NIF Project workers are required to hold a Rail Safety Worker (RSW) card with NIF Project-specific roles on their card.

The cards are registered and purchased through the Rail Safety Worker system, the Pegasus competency management system for rail workers.

The process for both new RSW card applicants and existing rail cardholders is outlined below.

More information for new card applicants can be found on the Rail Safety Worker site.

Step 1 > Business lookup

Go to the Rail Safety Worker system and search for your business name.

If your business isn’t already in the system, you will need to register an account using your ABN and business details. Your registration will be approved and your login details emailed. If you experience any issues registering, please check your ABN is valid, or contact Pegasus.

If your business is already in the system, and your worker is a rail cardholder, skip to Step 3 below to ensure they hold the NIF specific roles required for this project.

Step 2 > Manage employees

With your login, you can now enter and edit your employees in the Rail Safety Worker system – this includes entering personal contact details and a mailing address for their card to be sent.

Step 3 > Manage roles

You will select between two types of worker on the John Holland NIF Project:

Rail Safety Workers

Those who will be working/operating within the rail corridor or the Transport Local Possession Authority (TLPA). Most workers on this project will need this role as the project progresses.

Select from these roles:

John Holland New Intercity Maintenance Facility – RSW

TfNSW Operator

Any operator roles for machinery the worker is to operate

Non-Rail Safety Workers

Those who won’t be working/operating within the rail corridor or the Transport Local Possession Authority (TLPA). As the project progresses, work sites may be re-zoned requiring workers to qualify for the RSW role above. You will be advised if required.

Select from these roles:

John Holland New Intercity Maintenance Facility – Non-RSW

Any operator roles for machinery the worker is to operate

Step 4 > Upload competencies & book inductions

You will now be prompted to upload documents to support the qualifications and competency for your worker to complete the roles selected in Step 3. You will also book online induction modules which are to be completed before workers arrives for the Site Familiarisation, also booked in this step.

If your worker already has a rail card, then their existing card will be updated and a new card won’t be printed. They will need to complete online induction modules prior to arriving at their Site Familiarisation.

Step 5 > Order and pay for card, or process to update an existing card

For new RSW cards

Order and pay for the Rail Safety Worker Cards for your workers

Initial cost:

RSW card: $100 + GST (valid for 10 years)

Online induction modules: $10 + GST.

Annual renewal and maintenance:

$30 + GST

For new and existing RSW cards

Pegasus will review and validate the documents and competencies uploaded against selected roles.

Step 6 > Complete 100 point ID check

After payment, you’ll be emailed an ID check form for each worker. They must book an appointment with their local participating Australia Post as soon as possible to avoid delays. Workers will print their ID check form to take with their 100 points of ID. At Australia Post, a photo will be taken for their RSW card.

You will receive an email to advise when a worker’s ID check is complete.

Step 7 > Cards printed and sent

Pegasus will be notified when the 100 point ID check is complete, and your worker’s card printed and sent on the next business day. You will receive an email that the card is approved and sent.

RSW cards are sent by regular mail, and can take between 7 – 10 business days to arrive.

If a worker needs to start on site before they’ve received their card, please access Onsite via the link in the email you receive to find your worker’s card number. They can enter their card number at site until their card arrives.